There are 4 different types of account that you can set up for iTRACK, with 4 different levels of access. This will ensure you can accommodate everyone from members of SLT, through to teachers and governors. Here is some key information about your user accounts:
- You can create an unlimited number of user accounts, and it is the responsibility of ‘Administrators’ in school to create, issue and manage them.
- There are 4 levels of permission; Administrator, Teacher, Read-Only and Governor.
- You can change/edit the user information and level of permission at any time.
All user account management must be completed in the Manage Users page, located in the ‘Administration’ section of the left-hand navigation menu.
Account Permissions
Administrators have unrestricted access to the school account. Users with Administrator permissions can load a CTF to add pupils, create and manage users, create attributes/ filtering groups, and configure account preferences. Administrator accounts can also enter targets and results data for pupils, as well as access the reporting pages. We recommend that you create more than one user account with Administrator permissions for redundancy purposes. Commonly used for office managers and SLT.
Teacher accounts lack the ability to carry out administrative functions like Administrators explained above, but can enter targets and results data, as well as access all reporting pages. Commonly used by teaching staff.
Read-Only is an account which is completely locked. It can be used to view all reporting pages, but cannot enter or amend any data. Commonly used for supply teachers and teaching assistants.
Governor accounts is similar to the Read-Only account in that it is entirely locked out of data entry, however all pupil names are anonymised so no children are personally identifiable. Commonly used for presenting to governors during governor meetings to avoid accidents, or for allowing governors to have access.
Creating New Users
To create a new user account, simply click the add a new login button:
You will then need to fill out the following criteria:
- Username: This can be anything of your choice and will accept all characters including spaces and capitals.
- Email Address: This is required for password recovery
- Password: This must be at least 7 characters long, containing uppercase letters, lowercase letters AND numbers.
- Confirm Password: You must confirm your password here.
- Login Type: Select the appropriate permission.
- Class(es): If applicable, select the class(es) for that user.
Click the Add User button to create the new account and you will notice a confirmation message. The user is now added.
Editing an Existing User
You can edit any of your existing user account information by clicking the ‘edit’ icon. For example if you wanted to give a subject leader with a Teacher account an Administration account.
Once you have made the appropriate changes, click update login.
Deleting an Existing User
You can delete any of your existing user accounts by clicking the red cross icon. This would be necessary if one of your staff members were to leave school permanently.
Note: Please be careful here, as all information and data will be permanently deleted.
If you require any help please call the Support Team on 01926 468687 or submit a Support ticket via the Help button.