Please note that the following instructions have been designed for iTRACK's default 'Development Matters' objectives. Should you wish to enable the 'Birth-5' document, or a more summarised curriculum focusing on only the '7 Areas of Learning' rather than the 17 sub-components, please contact support or your local Education Consultant who will be happy to assist.
You may wish to edit the structure/layout/curriculum of your EYFS subjects. This may involve adding new components for a subject like RE, or adding your own customised curriculum if you follow a specific third party like 'Birth-5'.
You may also wish to edit/create statements for your subjects. This may involve adding your own curriculum objectives entirely, or breaking down some of the more complicated statements into smaller ones.
To do any of the above, navigate to the Manage Foundation Library page located in the top left hand side of the navigation menu under the header 'Administration'.
Once you have selected your subject and pressed 'go', you will notice there are 2 tabs:
- Areas of Learning: these are components in the same format as the rest of iTRACK, where you can put your usual iTRACK bands/age ranges in (ie. Listening & Attention in Communication & Language).
- Additional Assessments: these are for adding any extra data you may need to include, where you can select what type of data is required (ie. Leuven Scale).
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1) Component Editor - Editing Subjects/Structure/Layout
The component editor screen is where you can add or remove components of a chosen subject.
Adding or Editing an Area of Learning
To add a new area of learning simply scroll down to the bottom click the pencil icon (edit button) on an unused 'Custom Group'. You can use the same method to modify any existing area you wish to edit.
Taking the above example, by using a blank option, in this case ‘Custom Group 1’, you need to turn the area on by clicking the red switch. Once the switch turns blue, click the 'edit' icon and a window will open requiring you to:
- Name the Area with a full title (e.g. RE).
- Name the Area with an abbreviated short title, this will appear in the column heading on the ‘Enter Pupil Results’ page (e.g. RE).
- Press 'SAVE'.
In order for this to now appear in your 'Enter Pupil Results' page, you must follow the remaining steps below to add a component and/or curriculum objectives until it is set up as follows:
Adding or Editing a Component
To add a component simply click the pencil icon (edit button) on an unused 'custom' component. You can use the same method to modify any existing component you wish to edit
Taking the above example of Communication & Language. By using a blank option, in this case ‘Custom 1’, you need to turn the component on by clicking the red switch. Once the switch turns blue, click the 'edit' icon and a window will open requiring you to:
- Name the component with a full title (e.g. Understanding).
- Name the component with an abbreviated short title, this will appear in the column heading on the ‘Enter Pupil Results’ page (e.g. Und).
- Tick if you would like this component to be included in any 'Good Level of Development (GLD)' calculations at the end of the Early Learning Goal.
Press 'save' and you should now see your newly created component in the component table. This will now appear throughout your EYFS in iTRACK.
Disabling a Component
You may also disable a component at any time by clicking on the switch icon. This quickly disables or enables a component.
- Enabled: blue switch and blue table
- Disabled: red switch and greyscale table
Re-Ordering Your Components
If you wish to re-order your components, simply 'click, hold and drag' the '3 dashes' icon until the component is where you would like it to be. Do this for all your components until you are happy with your new order. There is no need to press save, the order will save automatically.
2) The Statement Editor - Editing Your Curriculum/Objectives
You can add or edit any curriculum statements/objectives for any of your Areas of Learning. Here is a list of everything you can use this tool for:
- Edit the all existing statements’ text, font, colour or add a highlighted/colour-coded background.
- Add your own statements.
- Delete any of the current statements.
- Break some of the lengthier statements down into smaller objectives. E.g. 1 statement containing 3-4 points/sentences can be broken down by writing 3-4 new statements containing each individual point, re-ordering them and then deleting the original one.
- Rearrange the order of objectives. This allows you create your curriculum in an ascending order of difficulty.
To add or edit statements for a component, click on any available (light blue) cell for the Component and Age Band you wish to edit:
When you hover over an available cell, the 'edit' icon will appear. Click on the cell and you will be redirected to the statement editor page.
From here you can now navigate to all the subsets related to that subject using the drop downs. These statements will show when you select full assign in the 'Enter Pupil Results' or on your 'Profile Builder'.
Adding & Editing a Statement/Objective
Much like adding a component, click the 'edit' icon on the statement you wish, or on an unused blank statement [Not in use] if you want to create a new one.
A text box will then appear for you to write your statement in:
Once you have written or edited your statement click the 'Save' button.
Formatting a Statement/Objective
You may wish to highlight the statement text in different colours, or format the text to suit your requirements. Once the editable textbox appears, use the toolbar at the top of the to use the formatting tools as shown below:
- Bold.
- Italic.
- Underline.
- Erase/remove formatting.
- Change font colour.
- Highlight/colour-code text.
Please remember that once you have finished editing your statement, you must click the 'Save' Button at the bottom of the text box.
Deleting a Statement/Objective
To delete a statement click the 'bin' icon (delete button) in the statement row.
Changing the Order of Statements
Click, hold and drag the ‘3 dashes’ icon to move the statement and let go when you are happy with its new placement. Once you are finished moving one or more objectives, you must remember to press blue ‘SAVE ORDER’ button.
Adding/Editing Additional Assessments
You will notice there are (up to) 5 components you can add, so in order to begin, firstly turn one on using the red switch in the 'status' column, then click the 'edit pencil' on the right-hand side:
You will then see a box pop up, where you can choose what you want the column for, and what type of data you wish to record. I will use the common example of 'Book Bands':
1) Name the component with an Assessment Title (e.g. Book Bands).
2) Add an Abbreviation of the title, this will appear in the column heading on the ‘Enter Pupil Results’ page (e.g. BB).
3) Choose the Type of data from the following list:
- Numeric - this will give you a textbox allowing you to type in ONLY numbers, so should be used for test scores, reading ages etc.
- Free Text - this will give you a textbox allowing any character, so should be used for effort, behaviour, attitude to learning etc.
- Select From List - this allows you to build your own list from scratch, so should be used for things like Book Bands. You can do this by using the row below, type each value into the textbox, then click 'add'.
- Yes/No - this will give you a pre-populated yes or no column.
4) Choose whether you want Continual Assessments - when yes is selected here, any data entered will be projected forward into all future assessment points, so should be used for things like CAT4 papers or targets etc.
5) Press Save.
You will now notice your new component from the list of additional assessments, which will look as follows on 'Enter Pupil Results':
You will see some additional tickboxes appear above the table. Once ticked, your additional columns will appear, and will remain displayed unless unticked.