The EYFS Report Writer is a sophisticated tool that allows you to generate custom designed Foundation Stage reports, at any time of year. Whether you require a termly report, or an end of year document, this can all be done here.

Simply locate the 'Report Writer' tab in the 'Foundation Stage' section of the left-hand menu, and you will be presented with the following page, which has a different look and feel to the rest of iTRACK:

To exit the Report Writer and return to the main iTRACK page at any time, simply click the 'Exit Arrow' icon at the top right-hand side.

1) Setting Up Your Reports

The first thing to do is to customise your report preferences, so that your reports will contain all the information you desire as a school, in your preferred format. To do this, you must have an 'Administrator' login, and it can be done using the the 'cog' icon at the top right of the page.

(A detailed guide for customising your report settings can be found here.)

Please note it is vital that the report preferences are set up BEFORE staff begin to write their reports. 

2) Setting Up Your Default Comments

If you have an 'Administrator' login, you can write your own default comment bank - on a per subject, per assessment band basis. To do this, use the 'speech bubble icon' at the top right hand side of the page. Here you can write any comments you wish to appear in every report as default.

(A detailed guide for customising your default comment bank can be found here.)

Please note it is also vital that the default comments are set up BEFORE staff begin to write their reports, if you want them to pull through into the Report Writer.

3) How to Generate a Report Template

Follow the steps below to generate your report template:

1. Select your cohort/year group.
2. Select the time of year you are generating the report.
3. Select the pupil. When you have finished a report, simply select the next pupil and go again.

You will now see your report template appear on the page, which you can then begin to edit and personalise for each of your pupil's.

Please note that as soon as the 3 criteria have been filled out, the report will automatically save as a draft. This means you can update the report over time, and find it again by filling out the same criteria.

4) Personalising a Pupil's Report

Once you have followed the steps above, you simply need to work your way through the report template to ensure that you personalise the pupil's report as much or as little as you require. As a general rule, iTRACK will always do as much of the time-consuming work for you as it can by importing your default comments, however we always recommend you edit each subject in your reports to maximise their quality.

Please note: the report for these instructions has been set up with maximal functionality enabled. Your report may look slightly different, which is dependent on your Report Preferences.

Front Cover

If this is enabled in your report preferences, you can edit the front cover for your report here.

Pupil Comment

If this is enabled in your report preferences, you can upload a supporting document here, which will take up the 'full first page' of the report after the front cover. This may be a report slip filled out by the pupil, or perhaps a photo of a great piece of work that you wish to include, and will automatically format onto the page for you you.

Additional Information Boxes

You can have a maximum of 4 additional boxes at the beginning of the report: 1 for attendance and 3 customisable ones. These must be enabled in your report preferences, so if you wish to give a grade for anything like 'Behaviour' or 'Effort', then this can be done here.

Personalise Your Subjects

You will then need to personalise each of your subjects until your report is complete. iTRACK will automatically pull the data through, you then need to decide upon which comments you wish to import. You can type your own by clicking the edit button, which allows you add to any default comments that have automatically been pulled through.

Customisable Statement Bank

You also have the option to utilise our unlimited statement bank. This allows you to quickly and efficiently add to your default comments by borrowing statements that have been written by either your colleagues, or yourself previously. These will be saved on a school-wide basis, so users will have access to ones written by any other users. You can add and edit these as you go along, and add them to your report at the click of a button.

When adding statements, you can use the following menu to ensure the correct pronoun/capital letter combinations are pulled through each time:

Remember to press 'SAVE' once you are finished with the statement.

Additional Comment Boxes

You can have a maximum of 3 additional text boxes at the end of the report: 1 for headteacher comments and 2 customisable ones. These must be enabled in your report preferences, so if you wish to include 'Teacher Comments', or 'Characteristics of Learning' then they can be entered here. You can rename the comment boxes for any purpose you wish.

Choose What to do With the Report

The final step is to choose where to send or what to do with your report from the following options:

1. Print the individual report straight away.
2. Send it to the parent portal at the click of a button (instructions for this here).
3. Export it as a Word document (editable).
4. Export it as a PDF (cannot be edited).

The report saves as a draft automatically, so you can wipe your changes at any time be clicking 'RESET REPORT'.

5) Bulk Export/Send Your Reports

There is also a quick way to bulk export your reports, or send them all to the Parent portal with one click. If you ignore the above options in the 'choose what to do with your report' section, once you have finished your full cohort/class, follow the steps below.

You can select a number of children by simply clicking on their name, or use the 'Select/Deselect All' button highlighted in red.

Export All

Step 1: Choose your 'Export Mode'.

• Single Document will export all your reports into one large Word document, making it easy to print them all in one go.
• Multiple Document will export into a file containing each report individually. This is more time-consuming to print, but easier to distribute them electronically.

Step 2: Choose your 'Export Format'.

• Word Document will export into Microsoft Word, which can then be further edited.
• PDF Document will export as a PDF, which is locked to avoid any further editing.

Step 3: Click EXPORT REPORTS.

Send All to Parent Portal

You can ignore all of the 'Export options', and simply click the SEND TO PARENTS button. This will send every report to each individual parent account, with just one click. This is by far the most Straightforward and time-saving way to distribute your reports. You can find more information about our Parent Portal here.

Our Report Writer is an extremely useful tool, so if you have any further questions, please do not hesitate to contact our support team or your local Educational Consultant for more information.