Before your staff can begin to write their reports, it is vital that you set your preferences to customise your reports to suit your requirements. To do this, you must have an 'Administrator' login, and you will need to go to the Report Writer page in the 'Foundation Stage' section of the left-hand menu.
Once in the Report Writer, click on the 'cog' icon at the top right of the page.
Here you will find a list of preferences, where you can choose which of the 2 options you would prefer under each heading. You can find a detailed explanation of each preference below.
Please note that in order to implement your preferences, you must remember to press save when you have finished selecting them.
Colour
Choose whether you wish to generate your reports in colour, or black and white'. It is worth noting that the black and white option will NOT affect your School Logo image
Results
Display results will automatically pull through your data from iTRACK into the reports. Don't display results will exclude them.
Attendance
Display attendance will automatically pull through your attendance figures from iTRACK into the reports. Don't display attendance will exclude them.
Optional Fields
You have up to 3 optional fields you can use at the beginning of your report, for any purpose you wish.
When show is selected from the dropdown, you will be enabling that box in your report. You can then rename the optional field using the textbox (e.g. Behaviour/Effort). When hidden is selected, the box will NOT appear in your reports.
Pupil Names (Comments Only)
You have the option here for when default comments and the statement bank are used in the report, whether you want each pupil name to be pulled through as Firstname & Surname, or if you would prefer Firstname only (which as a general rule, reads more fluently).
Notes and Comments
You can have up to 3 additional comment boxes underneath the subject information on your reports, covering multiple purposes.
1) Custom Notes: Selecting display custom notes will give you the first customisable box, which you can rename for any purpose in the textbox below. Don't display custom notes will exclude this box from your report.
2) Overall Comment Title: Allows you to name what you wish to use this box for. You cannot hide this from the report, although if it is left blank in the Report Writer, it will not pull through into the final exported/sent version.
3) Headteacher Notes: Selecting display headteacher notes will give you the final customisable box, which you can rename in the textbox below. Don't display headteacher notes will exclude this box from your report. This box includes the functionality to upload a name and signature.
When it comes to the import of default comments, there are 2 options. Insert default comments for end of year only will ensure that any default comments you have set up in your default comments bank will only ever be pulled through into the reports when selecting an End of Year report. Insert default comments for all terms will pull the default comments through from your bank in every report, regardless of which term it is being generated.
School Logo
You can upload your school logo here by clicking choose file and uploading your logo. This will then appear in your reports as a header on the body of the report, and on the front cover if you have that option enabled. You can remove it from your reports by selecting delete logo.
Headteacher
1) You can insert the headteacher name in the textbox, so it will automatically appear on the reports.
2) You can then upload your headteacher signature here by clicking choose file and uploading your signature. This will then appear in your reports in the headteacher comments box, and can be removed from your reports by selecting delete image.
Report Front Cover Page
By selecting display cover page, you will be enabling our customisable front cover to your reports. You will then notice more preference options appear below. Don't display cover page will exclude our front cover builder, which is useful if you already have your own in school, and the further preference options will NOT appear.
Pupil Comment Page
Display pupil comment page enables the functionality to upload a supporting image, which will take up the 'full first page' of the report after the front cover. This may be a report slip filled out by the pupil, or perhaps a photo of great piece of work you wish to include, and will automatically format onto the page for you. Don't display pupil comment page will exclude this functionality from your reports.
School Name (1)
Display school name will show your school name on the front cover, whereas don't display school name will exclude it.
Pupil Name (2)
Display pupil name will show your pupil's name on the front cover, whereas don't display pupil name will exclude it.
School Logo (3)
Display school logo will show your school logo that you uploaded earlier on the front cover, whereas don't display school logo will exclude it.
Custom Image (4)
Display custom image will enable the functionality to upload a default image on the front cover, whereas don't display custom image will exclude it. The image will be formatted automatically and can be edited in the Report Writer.
Default Custom Image
You can upload your default front cover image here by clicking choose file and uploading your image. You can remove it from your reports by selecting delete image.
Custom Text (5)
Display custom text will enable the functionality to add some text to your cover. This may include a school-wide introduction or report name. Don't display custom text will exclude it.
Default Custom Text
Once enabled, you can use this textbox to insert the default text you wish to appear on your front cover.
PRESS SAVE!!
Please note that in order to implement them, you must remember to press save when you have finished selecting your preferences.